Administrative / Event Coordinator

Piper Companies is seeking a detail-oriented and customer-focused Administrative/Event Coordinator to support the planning and execution of meetings, events, and conferences across multiple facilities. This is a 5-month contract opportunity and is on-site (5 days per week) in Lancaster, PA.

Responsibilities

• Coordinate and support all meetings, events, and seminars held in the conference center to ensure a smooth, positive experience for attendees.
• Manage the room reservation system—assist users with scheduling, maintain accurate records, and prepare simple reports as needed.
• Serve as backup support for event technology, including setting up laptops, projectors, and microphones for presentations.
• Partner with Catering, Environmental Services, and Audio Visual teams to confirm room setups, event details, and day-of logistics.
• Lead weekly planning meetings to review upcoming events and ensure all spaces and services are ready.
• Conduct pre-event walk-throughs with organizers to review room setup, technology, and any special requests.
• Handle room setups and breakdowns for meetings, blood drives, and special events as needed.
• Maintain supplies and basic AV equipment, placing orders and keeping inventory organized.
• Provide clear, friendly communication and excellent customer service to all internal and external event hosts.

Qualifications

• Education: High school diploma or GED required; Associate or Bachelor’s degree preferred.
• Experience: At least 3 years in an administrative, event coordination, or customer service role.
• Comfortable with basic technology setup (connecting laptops, projectors, and microphones).
• Strong organizational and communication skills, with attention to detail and the ability to manage multiple events at once.
• Demonstrated teamwork, flexibility, and problem-solving in a fast-paced environment.
• Must be in good standing with all federal and state healthcare programs (Medicare, Medicaid, etc.).

Compensation:

• Hourly pay rate: $32 - $36 per hour
• Comprehensive Benefits: Medical, Dental, Vision, Sick Leave if required by law

This job opens for applications on 11/5/25. Applications for this job will be accepted for at least 30 days from the posting date.

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